Jobs at Canaccord Genuity Corp.

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Administrative Assistant

Toronto, ON
Administrative Assistant, Wealth Management
Toronto – Job # 5382

Who we are:

Canaccord Genuity (CG) is a leading independent full-service financial services firm, with operations in two principal segments of the securities industry:  wealth management and capital markets.  CG is driven by an unwavering commitment to build lasting client relationships – we achieve this by generating value for our individual, institutional, and corporate clients through comprehensive wealth management solutions and investment banking services.  We are a leading independent wealth management firm in Canada, and the leading mid-market provider of investment banking advisory, equity research, sales and trading services for corporations and institutions.

We pride ourselves on understanding our clients’ needs and finding innovative, bespoke solutions.  Our entrepreneurial and friendly team will challenge you to learn and grow every day.  We value great work and collaboration and strive to eliminate bureaucratic thinking.  We’re looking for talented people who thrive in a fast-paced environment and want to have an impact with innovative ideas and best practices.

Come be a part of our Canadian success story and help deliver superior experiences for our clients. At CG, we recognize that diversity across our business strengthens our client relationships and enables more innovative solutions.  We strongly encourage applications from all qualified individuals regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. CG provides an accessible candidate experience. If you need any accommodations throughout the interview process and beyond, please let us know.

About the role:

We are currently looking for a proactive, organized, and enthusiastic Administrative Assistant to join our team. This role will be responsible for varied levels of support to 4 members of our Management team. The successful candidate will demonstrate excellent attention to detail, organizational, communication and computer skills, along with the ability to prioritize and manage a complex workload. 

  • Handle calendar and email management with accuracy;
  • Coordinate travel arrangements and process related expenses;
  • Process expense reports and invoices in a timely and accurate manner;
  • Organize internal or external team events, lunches, and dinners paying attention to detail;
  • Coordinate business and committee meetings, write minutes as required;
  • Assist in the preparation of business correspondence, presentations, meeting materials, completing monthly and quarterly reports in a timely manner;
  • Develop and maintain productive relationships with various levels of management and colleagues;
  • Be accessible and prompt throughout the day;
  • Perform general ad hoc administrative duties.

Skills & Qualifications:
  • A minimum of 2 years of experience as an Administrative Assistant, in a fast-paced professional environment, with experience in calendaring, travel coordination, and expense management;
  • Excellent verbal and written communication skills complemented by exceptional interpersonal skills;
  • Ability to demonstrate a high level of discretion and confidentiality;
  • Self-starter with strong organizational, problem-solving skills and attention to detail;
  • Excellent prioritization skills with the ability to remain calm under pressure;
  • Teamwork skills complemented by the ability to work well independently;
  • Demonstrated ownership and accountability;
  • Advanced proficiency in Zoom and MS Suite (MS Teams, Word, Excel, Outlook and PowerPoint).

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